Explore Basis of Personal Leave
Managing excessive personal leave requires a balanced approach that prioritizes both employee wellbeing and organizational needs. The first step is to conduct a thorough review of the leave patterns to identify any concerning trends or potential underlying issues. Document specific instances, frequency, and impact on team productivity to establish a clear picture of the situation.
Schedule a private, one-on-one meeting with the employee in a confidential setting. Begin the conversation with open-ended questions about their wellbeing and work satisfaction. This demonstrates care for their circumstances while creating space for them to share any challenges they may be facing. Listen actively and empathetically to understand if there are underlying personal, health, or workplace issues contributing to their frequent absences.
If the employee discloses medical conditions or personal circumstances, discuss what reasonable accommodations might help them maintain consistent attendance. This could include flexible working arrangements, adjusted schedules, or remote work options where feasible. Document these discussions and any agreed-upon accommodations to ensure clarity and accountability.
Should the absences continue without valid justification, implement a structured performance improvement plan. Clearly communicate attendance expectations, outline consequences of continued unauthorized absences, and establish regular check-ins to monitor progress. Ensure all actions align with your organization’s policies and relevant employment laws.
Throughout this process, maintain detailed records of all conversations, agreements, and interventions. Consult with HR to ensure compliance with leave policies and employment regulations, particularly regarding medical leave or disability accommodations. Consider whether an Employee Assistance Program (EAP) referral might benefit the employee if personal issues are affecting their attendance.
Remember that the goal is to support the employee while ensuring business continuity. A compassionate yet structured approach often yields the best results, leading to either improved attendance or a clearer path forward for both parties.
Our Certified Coaches have helped thousands of people looking to improve their results. Explore our business coaching programs that aim to provide you with the skills to build your confidence when dealing with difficult situations. – Feedback Conversations Program for Leaders
Get in touch now for a confidential discussion Contact Us
